Proposal Coordinator

Our Akkodis brand, within The Adecco Group, is hiring a Proposal Coordinator to join our team in Ottawa. Reporting into the Director, Proposal and Corporate Knowledge Centre, the role of this individual is to source, log, order and distribute potential business opportunities that could be in keeping with Akkodis Lines of Business for multiple offices located across Canada. The successful candidate will be responsible to maintain and/or enhance the Proposal and Corporate Knowledge Centre (PCKC) Bid-Log and file share structure with current information and to ensure the inbox emails are appropriately resolved on a timely basis. If you are a resourceful team player that thrives in a fast-paced environment, keep reading! At Akkodis, we don’t tick boxes – we think outside them.

This is an opportunity to join a global brand that is committed to making the future work for everyone. That includes unlocking the potential of our own colleagues by embracing diversity and inclusiveness. The Adecco Group is one of the world’s leading HR Solutions Providers helping to power the prosperity of the economies, societies and markets in which our clients operate. As a global provider of IT & Engineering staffing services, Akkodis connects the very best tech professionals to great opportunities at leading companies. And we do it every single day - for both temporary and permanent assignments and across virtually all industries. We use our insight, flexibility and expanded resources to anticipate the needs of leading tech companies and help them make exceptional connections with top tech talent. Come and be part of turning disruption into direction and evolution into advantage.

• Assisting team members with the development and production of proposals by formatting resumes for team members and preparing and updating grid shells and proposal shells to support ongoing contract needs
• Sending questions to contracting authorities seeking clarity on solicitations
• Following-up on received RFPs and submitted bids
• Updating the SalesForce pipeline with all major bid submissions ($1M+)
• Maintaining proposal supplies, as required
• Maintaining and updating corporate reference repository with new contracts/ amendments sent through the Ott-Contracts distribution list
• Maintaining documents and Excel proposal logs in OneDrive and updating process documentation
• Reviewing and responding to ATIP request for information and submitting ATIPs through the online portal, as required
• Following established procedures for engaging work in developing proposals
• Coordinating proposal development and assisting with the delivery of proposals as assigned
• Conducting Quality Assurance (QA) reviews of resource matrices/ resumes using keyword checklists and through researching technologies and/or role activities, for assigned proposals
• Contributing to the maintenance of corporate references by creating and sustaining the active and archive contract tombstone information
• Assisting in maintaining the corporate boilerplate documents, ensuring files are organized and current
• Creating first drafts of corporate content for bid submissions, as required
• Supporting the pricing repository with the initial entry of raw data
• Acting as back-up grid tool expert working with Akkodis Resource Development Managers and Productivity Innovations to resolve issues/bugs and installing new templates to the network as required

We want to set you up for success! To help us do that, here is what we are looking for from you:

• Post-Secondary Education (college or university) combined with 1-2 years of office administration, or writing/editing experience
• Experience with Technical writing, freelance writing or editing, technical recruiting for Request for Proposals (RFP’s), account management with an RFP component are all assets
• Experience using BuyandSell, MERX® and other tender websites used for the release of business opportunities are all assets
• Knowledge of Canadian Federal / Provincial Government solicitations and contracts is an asset
• Knowledge of Federal / Provincial Government or other Procurement processes is an asset
• Excellent English communication skills both verbal and in writing is critical
• French language skills are considered an asset to respond to French solicitations for business
• Detail oriented, works with a sense of urgency and is adept at multi-tasking
• Ability to work well under pressure, ability to multi-task and meet tight deadlines
• Excellent analytical and problem-solving skills, not limited to critical thinking
• Team player attitude and willingness to take direction
• Builds strong working relationships
• Advanced competency with the MS Suite of Products specifically word and excel and strong research and web navigation skills

It’s an exciting time to be part of our Akkodis team here at The Adecco Group. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset - that’s what we stand for at The Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while sharing skills, knowledge and expertise to grow together.

Do you want to make an impact where it matters most? Apply NOW!

We believe that having an understanding of the hiring process helps you to prepare, feel, and be at your best. As a global, multi-brand organisation with many different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. The Adecco Group is proud to be an Equal Opportunity Employer.

Posting date: 03-11-2022