Office Manager

The Adecco Group is the world’s leading HR solutions partner. We provide more than 700,000 people with permanent and flexible employment every day. With more than 34,000 employees in 60 countries, we transform the world of work one job at a time. Our colleagues serve more than 100,000 organisations with the talent, HR services and cutting-edge technology they need to succeed in an ever-changing global economy.  As a Fortune Global 500 company, we lead by example, creating shared value that meets social needs while driving business innovation. Our culture of inclusivity, fairness and teamwork empowers individuals and organisations, fuels economies, and builds better societies. These values resonate with our employees, who voted us number 7 on the Great Place to Work® - World’s Best Workplaces 2020 list.  We make the future work for everyone.

The Adecco Group is based in Zurich, Switzerland. Adecco Group AG is registered in Switzerland (ISIN: CH0012138605) and listed on the SIX Swiss Exchange (ADEN). The group is powered by eight lead brands: Adecco, Modis, Badenoch + Clark, Spring Professional, Lee Hecht Harrison, Pontoon, Adia and General Assembly.

In this internal support function, you will be supporting our Berlin Technology center, making sure that the office operates smoothly and efficiently.You will be the first point of contact for our visitors, our suppliers and vendors and you will be responsible for making sure that the office is a safe and productive environment.  You will also cooperate closely with the HR department to ensure the well being of our employees,  make sure all policies and procedures works efficiently as well as ensuring our new hires have everything they need for a great start.

• Point of contact for maintenance, mailing, shipping, supplies, equipment, bills and office organization
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendors, service providers and office lease (ex. cleaning, catering, security services) and manage relationship with all the suppliers
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Organize and schedule company events, activities and conferences in cooperation with HR  (room and venues booking and management, caterings etc…)
• Maintain a safe and secure working environment
• Support on ad hoc HR projects

• Proven office management, administrative or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• Proficient in MS Office
• Computer skills and knowledge of office software packages
• German language knowledge

Posting date: 04-11-2020