Financial Operations Specialist

The Financial Operations Specialist performs VMS invoicing activities for MSP clients and business partners, including monitoring of system approvals, delivery of invoicing files to clients’ Accounts Payable, reconciliation activities and developing standard operating procedures. Researches/resolves errors and ensures accurate resolution.

Develops and maintains key indicator reporting and monitors SLA performance as assigned.

Requires strong working knowledge of system monitoring, accounting, standard operating procedures, reporting and database design. Provides analysis and management reporting, recommends and implements change in methods and procedures to achieve business goals.

• Provides financial analysis and reporting for select business clients’ activities and performance.
• Ensures all required approvals in VMS tool are complete per program process flows.
• Makes recommendations to optimize processes and deliver a high level of customer service.
• Supports accurate and timely delivery of invoice files and when necessary communicates delivery to the client.
• Reconciles and resolve invoicing requests from clients and program suppliers.
• Reconciles Outstanding Invoice Report (OIR) to ensure prompt payment and resolution.
• Improves transactional efficiency, including reducing DSO for collections and oversees the payment process to sub-contractor consultants.
• Monitors the accounts receivable and accounts payable department reports to pay third party vendors per the terms of the contract. Notifies appropriate parties of any potential late payments and suggest improvements where applicable.
• Maintains records of activity and requests.
• Provides a variety of reports, as needed for management, clients and business partners.
• Performs root cause analysis of invoicing errors and provides feedback to MSP Finance Manager to avoid similar errors in the future.
• Follows standard operating procedures for all activities and reports process flow issues to MSP Finance Operations Supervisor/Manager.
• Interfaces with internal/external customers and resolves inquiries with a high level of customer service.
• Performs all other duties as requested by Finance Operations Supervisor/Manager.
• Participates in special projects and performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor Degree preferred with a focus in Accounting or Business desired.
• One (1) to three (3) years of staffing industry and/or accounting experience is nice to have.
• Fluent level of Polish and English.

KNOWLEDGE, SKILLS & ABILITIES:

• Skilled in communicating effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Capable of handling multiple tasks/problems simultaneously.
• Able to be flexible with new assignments, meet deadlines and redirect priorities in a high volume environment.
• Strong customer service, verbal/written communication, analytical, organizational, interpersonal and motivational skills.
• Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook.

It’s an exciting time to be part of our team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world-class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge and expertise to grow together.

Make an impact where it matters most.

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organisation with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain.

The Adecco Group is proud to be an Equal Opportunity Employer.

Posting date: 30-03-2026