Office Admin Executive

Ready for your future?

The workplace landscape is changing fast. So, it’s time to rise above traditional ways of thinking. And that is precisely what we are doing here at the Adecco Group. Join us, and you will be part of an organization that doesn’t just look for the future, but predicts it. An organization that’s not afraid of disruptive technologies, but embraces them. An organization that’s reinventing the way recruitment is done.

Let’s get to work!

Mission

We are seeking a highly organized and detail-oriented Office Admin Executive to ensure smooth office operations and provide essential administrative support. This role is pivotal in maintaining an efficient workplace and supporting the team to achieve organizational goals effectively.

Responsibilities

·Handling correspondence directed to Country Manager

·Perform general administrative duties, including managing correspondence and scheduling meeting for Country Manager

·Providing a variety of administrative and office support the PA/Office Manager

·Filing and retrieving corporate records/documents

·Maintain and update company databases and records.

·Assist and support in company’s licensing matters

·Maintaining professionalism and strict confidentiality with all materials

·Preparing reports by collecting and analyzing information

·Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

·Using various software/systems, including word processing, spreadsheets, purchase order and expense management, databases, etc.

·Making travel and accommodation arrangements and detailed itineraries if necessary

·Handling flight/hotel for travel requests (including visa applications)

·Other ad-hoc projects/tasks as assigned

Travel availability

·No

Education

·Minimum with Diploma in Corporate Admin, Office Management, Secretarial Admin or any equivalent

Type of work experience

·Proven experience as an office administrator, office assistant or relevant role

Other requirements

·Familiarity with office management procedures and basic accounting principles

·Excellent knowledge of MS Office and office management software (TimeTec Mgmt. system,

·MD365

·Proficient in both spoken and written English and Bahasa Malaysia

·Outstanding communication and interpersonal abilities

·Experience in secretarial studies will be an advantage

·Proactively takes responsibility for all delegated work and follows through to completion.

·Demonstrates the ability and flexibility to priorities and balance competing demands and meet deadlines in a fast-paced, high volume professional services environment.

·Demonstrates commitment to excellence in the workplace.

About us

The Adecco Group is the world’s leading HR solutions partner. We provide more than 700,000 people with permanent and flexible employment every day. With more than 33,000 employees in 60 countries, we transform the world of work one job at a time. Our colleagues serve more than 100,000 organisations with the talent, HR services and cutting-edge technology they need to succeed in an ever-changing global economy. As a Fortune Global 500 company, we lead by example, creating shared value that meets social needs while driving business innovation. Our culture of inclusivity, fairness and teamwork empowers individuals and organisations, fuels economies, and builds better societies. These values resonate with our employees, who voted us number 2 on the Great Place to Work® - World’s Best Workplaces 2017 list. We make the future work for everyone.

The Adecco Group is based in Zurich, Switzerland. Adecco Group AG is registered in Switzerland (ISIN: CH0012138605) and listed on the SIX Swiss Exchange (ADEN). The group is powered by eight lead brands: Adecco, Modis, Badenoch & Clark, Spring Professional, Lee Hecht Harrison, Pontoon, Adia and YOSS.

Posting date: 10-03-2025