EA to SVP & Country Manager, Country Head of Finance & Country Head of Human Resources - ANZ

Enhance the efficiency and effectiveness of the SVP & Country Manager ANZ, Country Head of Finance and the Country Head of Human Resources by providing strategic administrative support, optimizing time management, prioritizing tasks, and facilitating clear and efficient communication between the Executives and internal/external stakeholders.

Key Responsibilities:
•    Provide dedicated support to three senior executives, ensuring smooth day-to-day operations, including efficient diary management, meeting coordination, and handling other engagements.
•    Provide comprehensive administrative support, including booking travel, minute-taking, tracking action items, and data entry.
•    Serve as a point of contact between executives and internal/external stakeholders, ensuring timely and professional communication.
•    Develop and refine presentations, ensuring a high standard of quality and professionalism.
•    Plan and coordinate meetings/events, including arranging catering, offsite meetings, ground transportation and other logistics.
•    Process and reconcile monthly Bank of America (BoA) and cash expense reports as required via Concur.
•    Coordinate and distribute internal colleague communications on behalf of the Country Head of Finance and Country Head of Human Resources.
•    Troubleshoot basic technical issues and assist in setting up virtual meetings, video conferencing, and other technology-related tasks.
•    Handle sensitive information with discretion and always maintain confidentiality.
•    Anticipate needs, identify potential challenges, and provide proactive solutions to ensure smooth operations.
•    Aid with ad-hoc requests and other tasks as needed to support the executives.
•    Coordinate, attend and minute monthly TAG Executive meetings.
•    Coordinate quarterly TAG Business Updates.
•    Support Adecco Business Manager with planning of senior global visitors.
•    Coordinate local travel for APAC executives.
•    Management of three Office Managers.
•    Support Adecco Business Manager with yearly conference.
•    Support Adecco Business Manager with monthly and quarterly Adecco business updates and meetings.
•    Ensure compliance to travel policies with travel provider for offline and overseas travel.

Job Environment:
•    Dynamic and fast-paced, requiring adaptability and multitasking.
•    Hybrid role with a mix of office-based and remote work, along with occasional offsite event coordination.
•    Fluctuating workload, requiring the ability to manage competing priorities and meet tight deadlines.

Key Relationships:
•    SVP & Country Manager, ANZ and direct reports
•    Country Head of Finance, ANZ and direct reports
•    Country Head of Human Resources, ANZ and direct reports
•    Internal stakeholders across various departments

Qualifications:

• Bachelor’s Degree or equivalent into Business Administration/HR/Finance.
• Minimum 5 years’ experience in admin/customer service.
• Ability to:

• Analyze and interpret financial and operational statements.
• Prioritize conflicting tasks in an efficient and effective manner.
• Influence and build rapport with stakeholders.
• Communicate with stakeholders at all different levels.
• Navigate through the required programs, platforms and software to support day to day duties.
• Identify, interpret and follow up Key Performance Indicators.

Values & Behaviors:
•    Passion: We bring energy to our mission, care about what we do and take pride in our work everyday.
o    Lives our Purpose every day
o    Brings enthusiasm, positivity and care to work and celebrate success

•    Collaboration: We are stronger when we harness our collective strengths to solve challenges together.
o    Proactively fosters team spirit by working together (within and across teams) to achieve company goals
o    Communicates transparently and honestly with positive intent

•    Inclusion: We embrace different types of thinking and value everyone’s differences to get the best for all.
•    Fosters an environment where people feel safe, valued, respected and where everyone can be their true selves
•    Embraces diversity of thought to achieve great outcomes

•    Courage: We take bold actions, own our decisions and challenge the status quo to drive innovation.
o    Learns, innovates and positively challenges the status quo for the benefit of the company
o    Is bold and takes accountability for our actions

•    Customers at the heart: We put our clients and candidates at the heart of all we do because we win when they succeed.
o    Fosters trust by deeply listening to understand customer needs and keeping our commitments
o    Works in partnership with clients and candidates to create value for them

Posting date: 25-02-2025